Due Date
Timesheets are due every other Friday
• Students may refer to the UCSD payroll calendar for a list of bi-weekly end dates.
• Students are responsible for submitting their timesheets on time. If a student’s timesheet is received late, then the student will have to wait until the next bi-weekly pay cycle to be paid.

Required Signatures
• Under NO circumstances should a student call in their hours for payment.
• Supervisors should designate an “alternate” supervisor OR staff member that may sign a student’s timesheet in their absence. To do this, contact Thien-Chi Vu (858) 534-0233 for the designation form.

Reporting Hours
• Students report hours by writing the number of hours worked in the corresponding day listed on their timesheet.
• Students can always submit their timesheets before the due date.
• Timesheets can be sent to mail code 0737, faxed to (858) 822-0014 or dropped off.

Sick / Vacation Accrual
• Students must work an average of 20 hours per week for one month to be eligible to accrue sick time. Sick time accrues at a rate of 8 hours per month based on a full month of work.
• Sick time is prorated, for example students who average 20 hours per week for one month will accrue 4 hours of sick time.
• To report sick time, write the total number of hours you wish to report as sick time with an “S” next to the number.
• If you are unsure as to whether you have any sick time available feel free to contact Thien-chi Vu at (858) 534-0233

• Students do not accrue vacation time.

Holiday Pay
• Students must average 20 hours per week for an entire month to be eligible for holiday pay. Holiday pay works similar to sick accrual. If a student averages 20 hours per week, they will earn 4 hours of holiday pay. If a student works an average of 25 hours per week, they will earn 5 hours of holiday pay.
• Holiday Pay is prorated and will be paid after 4 weeks of work is completed. It will not be paid ahead of time.



University of California, San Diego, Department of Psychiatry, 9500 Gilman Drive, Mail Code 0603 La Jolla, CA 92037-0603
Telephone: (858) 534-3684, Fax: (858) 534-7653, Electronic Mail: