Supervisor Resources
- Recruitment 
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| Type of Appointment | Process and Forms | Resources |
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• To Hire a Career Employee Benefits Career employees: * Are eligible for full benefits (Medical, Dental, Vision, Disability, UC Retirement Plan, etc.) * Are eligible for merit consideration.
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• Contact Ling at (858) 822-0246 to discuss the classification and salary range for each job opportunity • Complete a Hiring Request and have it signed by both the supervisor and the accounts manager. • Develop a thorough Online Job Description (see How to Write a Job Description). • Route the Online Job Description and the completed Hiring Request to Ling. • Posting will be listed on Job Bulletin for two weeks and applications will be emailed to the supervisor within two to three days after the position closes • Review the referral candidates • Select a pool of candidates to interview (see Sample Interview Questions). Note: At least 3 candidates must be contacted for interviews or Central HR will not approve the selected candidate. • Determine the top candidate and conduct a reference check (see Sample Reference Check Questions). • Complete the Screening Matrix and the Selection Report. Refer to the Checklist for Completing the Recruitment Packet. • Submit the Screening Matrix, Selection Report, Final Candidate Resume and Resume Supplemental Form to the designated HR coordinator at 0737 or via fax at (858) 822-0014. • When central HR sends an email with final approval, make the offer to the approved candidate and notify the non-selected candidates (see Sample Rejection Letter). • Have the final candidate contact Cecilia at caldrete@ucsd.edu or (858) 822-3389 to schedule an appointment for the weekly New-Hire Orientation. |
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Critical Issues to Consider Before Offering
a Job
• Sample Rejection Letter • Sample Interview Questions • Sample Reference Check Questions Forms: |
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To Hire a Casual Employee A casual or limited employee is expected to be on pay status for less than 1,000 hours in a twelve-month period. The limited appointment will be automatically be converted to a career appointment if the number of hours worked exceeds 1,000 hours within a twelve-month consecutive period. Benefits Casual employees:
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• Contact Ling at (858) 822-0246 to discuss the classification and salary range for each job opportunity. • Complete a Hiring Request and have it signed by both the supervisor and the accounts manager. • Develop a thorough Online Job Description (see How to Write a Job Description). • Route the Online Job Description and the completed Hiring Request to Ling at 0737 or via fax at (858) 822-0014. • Posting will be listed on Job Bulletin for two weeks and applications will be emailed to the supervisor within two to three days after the position closes. • Review the referral candidates. • Select a pool of candidates to interview (see Sample Interview Questions). Note: At least 3 candidates must be contacted for interviews or Central HR will not approve the selected candidate. •Determine the top candidate and conduct a reference check (see Sample Reference Check Questions). • Complete the Screening Matrix and the Selection Report. Refer to the Checklist for Completing the Recruitment Packet. • Submit the Screening Matrix, Selection Report, Final Candidate Resume and Resume Supplemental Form to the designated HR coordinator at 0737 or via fax at (858) 822-0014. • When central HR sends an email with final approval, make the offer to the approved candidate and notify the non-selected candidates (see Sample Rejection Letter). • Have the final candidate contact Cecilia at caldrete@ucsd.edu or (858) 822-3389 to schedule an appointment for the weekly New-Hire Orientation. |
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• To Hire an Identified Candidate - Earn no vacation, sick leave or holiday pay if the appointment is less than 50%.
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• Contact Ling at (858) 822-0246 to discuss the classification and salary range for each job opportunity. (for the Background Check process, please contact Cecilia at (858)822-3389 - caldrete@ucsd.edu or Maissa Clarete at (858)822-4375 - mclarete@ucsd.edu.) • Route all of the above documents
to Ling at lcao@ucsd.edu or via fax at (858) 822-0014 |
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To Hire a Student - Must be a registered student - Student must pay registration fees for each quarter he/she is working (Spring fees if working Summer). - Students from any UC location are eligible to work as long as registration fees are paid for each quarter. Benefits Student employees:
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• Call (858) 534-0233 to discuss the work-study or non-work study position and pay rate for each vacancy listing.
Information about pay range and classification for student
positions can be found
here.
Please note that the Assistant IV classification is not used in
the Psychiatry Department. • Complete the Student Vacancy Listing Form. • Return completed form to Thien-Chi at t6vu@ucsd.edu or fax to (858) 822-0014 • Conduct interviews when referrals are received. • Choose the top candidates. • Call (858) 534-0233 for verification of eligibility. • Make the offer to the student. • If the offer is accepted, call (858) 534-0233 to notify Psychiatry HR of the candidate selected and have him/her schedule an appointment for the weekly New-Hire Orientation. • If the supervisor already has a registered student in mind for the position, include the candidate’s full name and social security number in the "Qualifications" section of the Student Vacancy Listing Form. |
•Hiring Student Employees
(click "Cancel" if asked for username or
password)
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| • To Hire a Postdoctoral Scholar | • Click here for instructions | |
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To Hire a Volunteer A volunteer appointment can be approved for a period of up to twelve months only. A volunteer appointment can be approved for a period of up to 12 months only. Per the Staff Volunteer Appointment Policy, staff volunteers are persons who directly volunteer their services for a staff appointment without compensation and who are subject to the control of the University. University policy and the Fair Labor Standards Act (FLSA) permit individuals to volunteer for a staff appointment without compensation providing that the appointment does not displace a regular staff employee. Please reference this page.Benefits Volunteer employees:
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• Complete the Staff Volunteer Employment Form,
Oath
and Patent Agreement,
Emergency
Contact Form, and
Personal
Data Form. If the volunteer is under age 18, a work permit
or written authorization from the volunteer's parent
• The start date of the appointment can only be on or after the Oath and Patent Agreement is signed by the employee. • Return the three completed and signed original forms to Thien-Chi at 0737. For more information about work permits, please reference this page. |
Forms: |
